Cheyenne County Clerk of Court Office
The Cheyenne County Clerk of Court is part of the Colorado Judicial Branch. Colleen "Coky" Palmer is listed as Clerk of Court, Probate Registrar, and Jury Commissioner for Cheyenne County. This office supports District Court and County Court case files, court document requests, certified court copies, dockets, probate records, and jury functions. It is the primary clerk office for court records in Cheyenne County.
Cheyenne County uses a split clerk structure. The Clerk of Court handles case files and judicial records. The Cheyenne County Clerk and Recorder handles deeds, recording, marriage licenses, elections, motor vehicles, liquor licensing, Board records, and county CORA requests. The county page for the Clerk and Recorder explicitly says that office is not the Clerk of Court, which is an important distinction when a requester needs a divorce decree, criminal disposition, probate letter, traffic court document, or certified court copy.
Cheyenne County Clerk of Court
Clerk: Colleen "Coky" Palmer
51 S. 1st St.
P.O. Box 696
Cheyenne Wells, CO 80810
719-767-5649
colleen.palmer@judicial.state.co.us
Monday-Friday, 8:00 a.m. to 4:00 p.m.
Cheyenne County Court Records Duties
The Clerk of Court is the Cheyenne County contact for state court case records. Court records may include civil complaints, judgments, small claims papers, criminal complaints or informations, disposition and sentence orders, traffic tickets, protection orders, divorce decrees, parenting plans, probate letters, wills, applications, petitions, and registers of action. Docket searches can help find court dates, but document copies and certifications come through the court record request process.
- Maintains Cheyenne County District Court and County Court case files.
- Processes court record and document requests submitted through the Judicial Branch form.
- Issues certified and exemplified copies when a court document needs official proof.
- Serves as Probate Registrar for Cheyenne County probate records.
- Supports docket, jury commissioner, and local court counter functions.
The image from the Cheyenne County Clerk and Recorder page helps show the split between county recording services and Cheyenne County Clerk of Court records.
That county office is useful for marriage and recorded documents, while court case files remain with the Cheyenne County Clerk of Court.
Request Cheyenne County Certified Copies
Certified Cheyenne County court records are needed when a plain copy is not enough. Common examples include a divorce decree for a name change, a criminal disposition for licensing or employment review, a civil judgment for collection, a transcript of judgment, a satisfaction of judgment, or probate letters that prove authority to act for an estate. The certification confirms that the copy is an official court copy, but it does not make restricted information public.
- Identify the case type, party names, and case number if known.
- Use Docket Search or contact the Clerk of Court if the case number or date is uncertain.
- Submit the Colorado Judicial Record/Document Request Form with Cheyenne County as the record location.
- Select the exact document, such as Divorce Decree, Disposition/Sentence Order, Protection Order, Letters, Will, or Register of Action.
- Mark whether a certified or exemplified copy is needed and provide contact information for follow-up.
- Pay the court copy, certification, search, retrieval, or research fee set for the request.
Cheyenne County Court Request Fields
The Colorado Judicial Record/Document Request Form is the central request tool for Cheyenne County Clerk of Court records. The form notes that the Clerk of Court can restrict access under Colorado statutes, rules, Supreme Court rules, Chief Justice Directives, local administrative orders or directives, and other legal authority. It also says suppressed cases, juvenile and probate records, or documents with confidential or protected information may require a U.S. government-issued photo ID.
| Field Label | Type | Required | Options / Format Notes |
|---|---|---|---|
| First, Middle, Last Name | text | unspecified | Requester contact information. |
| Business Name | text | optional | Business or office name if the request is work-related. |
| Email and Phone Number | email / text | unspecified | Contact methods for court follow-up. |
| Mailing Address | address fields | required in part | Address Line 1, state, city, and zip code are listed as required. |
| Case Number | text | optional | The form gives 2019T999999 as an example format. |
| Case Type | dropdown | optional | Includes Child Custody, Civil, Divorce, Felony, Juvenile, Misdemeanor, Probate, Protection Order, Small Claims, Traffic, and Water. |
| County / location of Record(s) | dropdown | optional | Select Cheyenne County for local court records. |
| Party Information | text | required | Names on the case are required by the form. |
| Requested documents | checkboxes / text | required by request | Choices cover family, criminal, civil, probate, other documents, ROA, and certified or exemplified requests. |
Cheyenne County Court Record Fees
Cheyenne County Clerk of Court record fees are the Colorado Judicial court-record request fees. The total cost depends on page count, certification, whether a name search is needed, and whether staff time goes beyond the first hour. Unless extenuating circumstances exist, the requested response should be provided within three business days.
| Item | Amount / Rule |
|---|---|
| Copy per page | $0.25 |
| Maximum for parties and attorneys to their own case | $15.00 regardless of pages |
| Transcript of Judgment | $25.00 |
| Certificate of Satisfaction | $20.00 |
| Certified Copy / Exemplified Copy | $20.00 per document |
| Name Search | $5.00 |
| Off-site file retrieval | Actual cost |
| Research or redaction after first hour | $30.00 per hour, assessed in 15-minute increments |
Note: The court fee table applies to court records; County Clerk and Recorder copies, recording fees, and CORA fees use a separate county schedule.
Cheyenne County Dockets and Limits
Cheyenne County court record access has more than one channel. The Colorado Judicial Docket Search is useful for hearing dates and docket lists. CoCourts may show Register of Action data for many open and closed Colorado court cases, but it does not provide filings, minutes, detailed documents, or probate case types. The Judicial Branch request form is the route for documents and certified copies.
The image from the County Recorder public records portal shows a different record system from Cheyenne County Clerk of Court records.
Recorder portal records are searched by grantor, grantee, land description, or document type; court case records are searched or requested through Judicial Branch systems.
Cheyenne County Probate Registry
Colleen Palmer is also identified as Cheyenne County Probate Registrar. Probate records include wills, trusts, letters, applications, petitions, closing papers, claims, and dates of death. The probate role belongs with the Clerk of Court because Colorado District Courts handle probate cases. Requests for probate documents should select Probate as the case type on the record request form and name the specific document group needed.
The same staff listing identifies the Clerk of Court as Jury Commissioner. Jury questions are not the same as record requests, but the contact point overlaps at the courthouse. When a request involves both a court record and a scheduled appearance, use the court phone line before relying on a public livestream or online docket alone.
Cheyenne County Clerk Split
The Clerk of Court and the County Clerk and Recorder are easy to confuse because both serve public records users in the courthouse. The split is functional. Court files, court dockets, certified court copies, probate case documents, and divorce decrees belong with the Cheyenne County Clerk of Court. Deeds, recorded documents, marriage licenses, public recorder searches, ARCA grantor and grantee books, Board records, county CORA forms, motor vehicles, elections, and liquor licensing belong with Allison Brown's County Clerk and Recorder office.
The image from ARCA Search grantor and grantee books is another example of a County Clerk and Recorder tool rather than a Cheyenne County Clerk of Court records tool.
ARCA and the County Recorder portal are useful for recorded land history, while the Cheyenne County Clerk of Court remains the path for judicial case documents.