Cheyenne County Probate Records Office
Probate in Cheyenne County is handled through the Probate Division of District Court and the probate registry. Colorado does not place Cheyenne County probate records in a separate county probate court. The Colorado Judicial Branch identifies Colleen "Coky" Palmer as Cheyenne County Clerk of Court, Probate Registrar, and Jury Commissioner. That role places probate record requests with the same court office that handles District Court and County Court case files.
The probate counter is at the Cheyenne County Courthouse, 51 S. 1st St., P.O. Box 696, Cheyenne Wells, CO 80810. The court phone is 719-767-5649, and the clerk email is colleen.palmer@judicial.state.co.us. The Colorado Judicial Branch and county pages list court business hours as Monday through Friday, 8:00 a.m. to 4:00 p.m. Contact the court before relying on online access because probate files are more likely than ordinary civil files to need review, ID, or redaction.
Probate Division of District Court
Probate Registrar: Colleen "Coky" Palmer
51 S. 1st St.
P.O. Box 696
Cheyenne Wells, CO 80810
719-767-5649
colleen.palmer@judicial.state.co.us
Monday-Friday, 8:00 a.m. to 4:00 p.m.
Cheyenne County Probate Terms
Cheyenne County probate records use court terms that can sound technical even when the filing is a routine estate matter. The terms below are common in probate requests and help identify the document group on the Colorado Judicial record request form.
- Testator
- A person who made a will before death.
- Personal representative
- The person authorized by the court to handle an estate. Some older wording may use executor.
- Intestate
- Dying without a valid will, which means estate distribution follows legal rules rather than will terms.
- Guardianship
- A case asking the court to appoint someone to make personal care decisions for another person.
- Conservatorship
- A case asking the court to appoint someone to manage money or property for another person.
The image from the Cheyenne County judges and staff page identifies the local court staff tied to Cheyenne County probate records.
The staff listing is important because Cheyenne County probate requests route through the Clerk of Court and Probate Registrar rather than a stand-alone probate office.
Find Cheyenne County Probate Records
CoCourts is not the main search path for Cheyenne County probate records because its public description says probate case types are not included. That limitation is useful to know before spending time on a Register of Action search. A docket search may still help if a Cheyenne County probate case has a scheduled event or if the requester already has a case number, but copies of wills, letters, petitions, claims, and closing papers should be requested from the court.
- Confirm that the decedent, estate, protected person, guardian, or conservator matter was filed in Cheyenne County.
- Check Colorado Judicial Docket Search if a hearing date or known case number may exist.
- Contact Probate Registrar Colleen Palmer at 719-767-5649 for local instructions before requesting restricted or older files.
- Use the Colorado Judicial Record/Document Request Form and select Probate as the case type.
- Provide Cheyenne County as the record location, party or decedent names, year filed, date of death if known, and the probate documents needed.
- Pay copy, certification, search, retrieval, or research fees after the court determines the responsive records.
The state court record request form is the practical path for Cheyenne County probate records when copies, certified documents, or a document group must be requested.
The request form lets a requester narrow the Cheyenne County probate file by case type, county, year, party details, and requested probate document.
Cheyenne County Probate Request Fields
The Judicial Branch request form covers many court record types, but a probate request should focus on Cheyenne County location details and the probate document checkboxes. The most useful fields are the case number if known, case type, year filed, county or location of records, date of birth when relevant to the party search, party or decedent names, other identifying information, date of death, and the exact document requested.
| Field | Type | Probate Use |
|---|---|---|
| Case Number | text | Use if known; Colorado examples include year, class, and sequence. |
| Case Type | dropdown | Select Probate for estate, guardianship, conservatorship, or related probate files. |
| Year case was filed | dropdown | Helps narrow older Cheyenne County probate records. |
| County / location of Record(s) | dropdown | Select Cheyenne County when the local court is the custodian. |
| Party Information | text | Enter decedent, petitioner, protected person, or other party names. |
| Other identifying information | text area | Add date of death, relationship, estate name, or known document details. |
| Requested documents | checkboxes / text | Probate options include Letters, Will, Trust, Application, Petition, Closing, Claims, and Date of Death. |
Cheyenne County Probate Fees
Cheyenne County probate record fees follow the Colorado Judicial court-record request fee schedule. These are document and search fees, not the full set of probate filing fees for opening a new estate or guardianship. A plain copy, certified copy, name search, off-site retrieval, or research and redaction charge may apply depending on the request.
| Request | Fee |
|---|---|
| Plain copy | $0.25 per page |
| Certified or exemplified copy | $20 per document |
| Name search | $5 |
| Off-site file retrieval | Actual cost |
| Research or redaction after first hour | $30 per hour in 15-minute increments |
Note: Parties and attorneys in their own case may have a separate maximum copy rule for court records, but certification still follows the court fee schedule.
Cheyenne County Probate Documents
Probate records in Cheyenne County may include an application or petition that starts the case, a will or trust document, letters authorizing a personal representative, creditor claims, notices, inventory materials, accounting papers, closing documents, and orders. The court request form specifically names Letters, Will, Trust, Application, Petition, Closing, Claims, and Date of Death in the probate document group. A request for all documents may take longer than a request for one named paper.
A typical estate case starts with an application or petition in District Court. If the court grants authority, letters may issue to the personal representative. Creditor claims and notices may follow. Inventory, accounting, and closing papers can appear later in the file. Contested estate matters, guardianships, and conservatorships may remain active longer and may have more restricted content than an uncontested estate.
Restricted Cheyenne County Probate Records
The Colorado Judicial request form warns that probate records, suppressed cases, juvenile records, and documents with confidential or protected information may require a U.S. government-issued photo ID. Guardianship and conservatorship records can involve protected personal, financial, or medical facts. Some estate files may contain identifiers, minor-related material, or sensitive financial details that the court must redact before release.
For Cheyenne County probate records, the safest request is specific. Identify the document, party, case year, and purpose for certification when known. If the court cannot release a document to the public, the Probate Registrar can explain whether ID, a party role, a court order, or a narrower request is needed. For general court case access outside probate, the broader Cheyenne County court records path covers dockets, Register of Action options, and public-access limits.