Cheyenne County Clerk Records Office
The Cheyenne County Clerk and Recorder is Allison Brown. The county office lists deputy clerks Bailey Lake, Penny Goodnight, and Amanda Montgomery. The office is at P.O. Box 567, 51 S 1st St E, Cheyenne Wells, CO 80810, with phone 719-767-5685 and email countyclerk@co.cheyenne.co.us. County courthouse hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.
This office is the county records clerk for non-court recording and administrative records in Cheyenne County. It is separate from the Cheyenne County Clerk of Court. The County Clerk and Recorder handles deeds and recording, motor vehicle registration, marriage licenses, voter registration, elections, liquor licensing, and Board of Commissioners records. The judicial clerk handles court case records, certified court copies, probate registry work, dockets, and jury commissioner functions.
Cheyenne County Clerk and Recorder
Clerk and Recorder: Allison Brown
Deputy clerks: Bailey Lake, Penny Goodnight, Amanda Montgomery
P.O. Box 567
51 S 1st St E
Cheyenne Wells, CO 80810
719-767-5685
countyclerk@co.cheyenne.co.us
Monday-Friday, 8:00 a.m. to 4:00 p.m.
Cheyenne County Recorder Duties
Cheyenne County recorder records cover property and county administrative work rather than judicial case files. The Clerk and Recorder page links an Open Records Request Form, the county public records portal, grantor and grantee books, a recording fee chart, a July 1, 2025 document filing rate notice, and marriage license information. Copies can be printed or emailed from the office, and certification is available for an added fee.
- Records deeds and other real-property documents.
- Maintains marriage and civil union license services.
- Supports voter registration, elections, and motor vehicle registration.
- Handles liquor licensing and Board of Commissioners records.
- Processes county CORA requests for non-court county records.
Search Cheyenne County Recorder Records
Cheyenne County recording records are searchable through the County Public Records system linked from the County Clerk and Recorder page. Recorded records can be searched by grantor or grantee, land description, or document type from 1982 to present through the County Recorder public records portal. The county also links ARCA Search grantor and grantee books and notes that images are available through the County Recorder.
- Start with the County Clerk and Recorder page for current recording links and notices.
- Use the County Recorder public records portal for grantor, grantee, land description, or document type searches.
- Use ARCA grantor and grantee books when older book browsing is the better path.
- Contact the office if an image, certification, printed copy, or emailed copy is needed.
- Pay the copy, certification, recording, or documentary fee that applies to the request.
Note: The public recorder portal is for recorded documents, not Cheyenne County District Court or County Court case files.
Cheyenne County CORA Form Fields
The Cheyenne County Open Records Request Form is used for county public records held by county offices such as the Clerk and Recorder or Board records. It is not the Colorado Judicial court-record request form. The county form asks the requester to be specific and to include date or date range, subject matter, specific names, persons, or documents. Delivery can be by mail, hand pickup, or email when the request and record type allow it.
| Field Label | Type | Required | Options / Format Notes |
|---|---|---|---|
| Name | text | unspecified | Requester information. |
| Company or Group | text | optional / unspecified | Organization name if any. |
| Mailing Address | text | unspecified | Mailing destination for the request. |
| Telephone | text | unspecified | Requester phone number. |
| Fax | text | optional / unspecified | Fax contact if used. |
| Email Address | text | unspecified | Electronic contact and delivery option. |
| Records Requested | multi-line text | yes by purpose | Be specific; include dates, subject matter, names, persons, or documents. |
| Method of Delivery | text / selection by requester | unspecified | Mail, hand pickup, email, or mailing process stated by requester. |
| Requestor Signature | signature | yes | Signature and date. |
| County personnel fields | staff-only | n/a | Received date, pages, staff time, notification, charges, payment, and representative signature. |
Cheyenne County Recorder Fees
Cheyenne County Clerk and Recorder fees include copy fees, certification fees, marriage and civil union licenses, recorded document filing, UCC real-estate filings, documentary fees, death-record filing treatment, and CORA media charges. The July 1, 2025 filing-rate notice is important because recorded documents moved to a flat document rate regardless of page count.
| Item | Amount / Rule | Record Type |
|---|---|---|
| Clerk and Recorder copies | $0.25 per page | County Clerk page |
| Certification by Clerk and Recorder | Additional $1.00 | County Clerk page |
| Marriage license | $30.00 | County fee chart and marriage information PDF |
| Civil union license | $30.00 | County fee chart |
| Recorded documents from July 1, 2025 | Flat $43 per document, regardless of pages | Document filing rate change PDF |
| UCC filings for real estate only | $43 per document | Fee chart |
| Death records | Exempt from filing fees; death certificate or verification listed at $3 | Fee chart and filing-rate notice |
| State documentary fee | $0.01 per $100 if consideration exceeds $500 | Documents conveying title to real property |
| CORA copies under county form | $0.25 black-and-white copies or email; $25 audio per meeting; $1 CD; $10 flash drive | Open Records Request Form |
Cheyenne County Marriage Steps
Marriage license work belongs to the Cheyenne County Clerk and Recorder. The county links the Colorado Marriage and Civil Union License Application Service, the county marriage license information PDF, and state vital records context. A license is valid on issue, must be used in Colorado within 35 days, and must be returned after the ceremony. Both parties complete and sign the application, and at least one party applies in person.
- Use the online application service if preferred and select Cheyenne County Clerk and Recorder.
- Gather valid ID for both parties and Social Security number information or the required affidavit.
- Have one party appear at the Clerk and Recorder office during business hours.
- Pay the license fee and receive the Colorado license from the local county office.
- Solemnize the marriage in Colorado within the license period.
- Return the completed certificate to the Cheyenne County Clerk and Recorder within the return period.
- Order certified Cheyenne County marriage records if proof is needed after recording.
Record Cheyenne County Documents
A recording request should be built around the document type, party names, property description, and the fee rule in effect when the document is presented. A filer should contact the Clerk and Recorder before presenting an unusual document, a document with documentary fee questions, or a filing that may be exempt. Copies can be printed or emailed from the office at the listed per-page rate, and certification is available for an added charge.
- Confirm that the document is a county recording record, not a court filing.
- Check the Clerk and Recorder fee chart and the July 1, 2025 filing-rate notice.
- Prepare the document, names, land description, and documentary fee information if the document conveys title.
- Submit the document to the County Clerk and Recorder office with the correct fee.
- Request printed, emailed, or certified copies after recording if needed.
County Clerk vs Court Clerk
The county's own Clerk and Recorder page emphasizes that the office is not the Clerk of Court. The difference prevents delays. A deed, recorded document, grantor book, grantee book, marriage license, civil union license, Board record, or county CORA request belongs with Allison Brown's office. A divorce decree, criminal disposition, traffic court record, civil judgment, probate letter, docket, or certified court copy belongs with Colleen Palmer's Clerk of Court office.
When a request crosses both offices, split it into two requests. For example, a name change after marriage may need a certified marriage record from the County Clerk and Recorder and a court order only if a separate court case exists. A real-property dispute may need recorded deeds from the County Clerk and Recorder and pleadings or orders from the Clerk of Court.